How to Create a New Fee Schedule

Orion allows advisors the ability to add new fee schedules through the Billing Audit and Firm Profile apps.


The workflow for adding a new fee schedule to your database is as follows:

  1. In either the Billing Audit or firm Profile app go to Fee Schedule from the left sidebar menu.
  2. Go to Actions - New Fee Schedule
  3. Fill out the fields within the General section. An explanation of the fields is listed below.

  • 4. Navigate to the Structure section and fill in the fee schedule structure. Use the Add New option on the top right to add additional rows if needed.

  1. Select Save in the top right corner. The fee schedule should now be available to assign to accounts but may take a few minutes to show in the Account Edit Screen - Fee Schedule dropdown menu.

Fields on the General Screen

  • Name: Required. Enter a name for the Fee Schedule. 
  • Description: Optional. Add any internal notes pertaining to this schedule, if necessary. 
  • Minimum Fee Threshold: This only applies to payout rates and should be ignored. 
  • Minimum Fee: Optional. Enter an annual minimum fee amount in this field. This overrides the fee amount calculated if it does not reach the minimum. For example, if the minimum fee is $500/qtr, enter $2,000 in this field. Then, if a $300 fee was calculated for an account, the minimum overrides the $300, and the system charges the account $500.
  • Outside ID: Optional. Enter an Internal ID or reference number.
  • Schedule: Required. Select Fee Schedule from the dropdown. Performance Fee should only be selected if you bill the account based on performance using a highwater mark date.
  • Category: Required. Select Client from the dropdown, unless the Orion Billing team advised you to update this to something else in order to accomplish a specific scenario. 
  • How Billed: Required. Select whether the fee rate should be based on a percentage or a dollar amount. Important Note: Dollar amount fees do not work with tiered or linear schedules. 
  • Type: Required. Select either Flat, Linear, or Tiered. 
  • Basis or Aggregation Level: Required. This helps designate the total aggregate value that the system looks at to determine what tiers or breakpoints are applied. If you want the schedule to consider each account’s value individually, choose Account. If you want to use the aggregate value of all the client’s accounts to determine the tiers, choose Household. Sub-advisor allows you to aggregate specific accounts within a household based on the sub-advisor assigned at the account level. 
  • Show in Fee Calculator: This is a legacy app and should be ignored. 
  • Active: Optional. Check the box if you're actively using this schedule to calculate fees.